Privacy Policy

 

Who We Are

Your Body Map Ltd(‘we’ or ‘us’ or ‘our’)gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and law. This notice provides you with the necessary information regarding your rights and obligations, and explains how, why and when we collect and process your personal data.

 

Your Body Map Ltd’s registered office is at 2 Station Court, Bangor, United Kingdom, BT19 1FZandwe are a company registered in northern Ireland under company number NI649405.We are registered on the Information Commissioner's Office Register of Data Controllers, and act as the data processor. Our designated Data Protection Officer/Appointed Person for the organisation is Thomas Andrew Cuthbert, and we can be contacted at 2 Station Court, Bangor, United Kingdom, BT19 1FZ or viaemail atThis email address is being protected from spambots. You need JavaScript enabled to view it..

 

 

Information That We Collect

YOUR BODY MAP LTDprocesses your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than already specified in this notice.

 

The personal data that we collect from is: -

  • Name
  • Home Address
  • Business Address
  • Date of birth
  • Personal Email
  • Business Email
  • Home Telephone Number
  • Work Telephone Number
  • Mobile Telephone Number
  • Queries/ requests as submitted via online form

 

We collect information in the below ways: -

  • Online forms
  • Cookies (Anonymous data only)

 

 

How We Use Your Personal Data (Legal Basis for Processing)

Your Body Map Ltdtakes your privacy very seriously and will never disclosure, share or sell your data without your consent, unless required to do so by law. We only retain your data for as long as is necessary and for the purposes specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw consent at any time.  The purposes and reasons for processing your personal data are detailed below: -

 

  • We collect your personal data in the performance of a contract or to provide a service and to ensure that orders are completed and can be sent out to your preferred address
  • We collect and store your personal data as part of our legal obligation for business accounting and tax purposes
  • We have a legal obligation to process your personal data under contract with client companies who are employers and provide us as information as part of our of need to fulfil business service requests

 

 

Your Rights

You have the right to access any personal information that Your Body Map LTDprocesses about you and to request information about: -

  • What personal data we hold about you
  • The purposes of the processing
  • The categories of personal data concerned
  • The recipients to whom the personal data has/will be disclosed
  • How long we intend to store your personal data for
  • If we did not collect the data directly form you, information about the source

 

If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to update/correct it as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

 

You also have the right to request erasure of your personal data or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use.

 

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the relevant request; this is to ensure that your data is protected and kept secure.

 

 

Sharing and Disclosing Your Personal Information

We do not share or disclosure any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. YOUR BODY MAP LTDuses third-parties to provide the below services and business functions, however all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.

 

We use accountants to process claims and tax returns and they act in the capacity of a processor on our behalf. The only information we provide them are details to meet business and legal requirements.

 

All contractors are strictly forbidden to use data for any other purposes and are under NDA regarding said data.

 

 

Safeguarding Measures

YOUR BODY MAP LTDtakes your privacy seriously and we take every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including: -

 

  • SSL transmission of data
  • Encryptions
  • Practices to restrict unnecessary access to records

 

 

Consequences of Not Providing Your Data

You are not obligated to provide your personal information to YOUR BODY MAP LTD,however, as this information is required for us to provide you with our services to create the project outcomes you expect, we will not be able to offer some/all of our products or services without it.

 

How Long We Keep Your Data

YOUR BODY MAP LTDonly ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed.

 

Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.

 

 

Promotions

Occasionally, YOUR BODY MAP LTD would like to contact youwith details of the products and services we provide. If you consent to us using your contact details for these purposes, you have the right to modify or withdraw your consent at any time by using the opt-out/subscribe options or by contacting YOUR BODY MAP LTD directly.

 

If you consent to us contacting you with the above-mentioned marketing and offers, You can state how you would like us to contact you: -

 

Post ☐    Email ☐    Telephone ☐    Text message☐   

 

 

Lodging A Complaint

YOUR BODY MAP LTDonly processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.

 

YOUR BODY MAP LTD

Thomas Andrew Cuthbert

2 Station Court, Bangor, United Kingdom, BT19 1FZemail: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

The Information Commissioner’s Office (ICO) can be contacted at: -

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Telephone: 0303 123 1113 (local rate) or 01625 545 745 (national rate)

Fax: 01625 524 510

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

Consent

 

YOUR BODY MAP LTD take your privacy seriously and will only process your personal data with your consent and in accordance with the terms stated in our Privacy Policy. If you consent to us collecting and processing your personal data, please sign below: -

 

 

YOUR BODY MAP LTD  take your privacy seriously and will only process your personal data with your consent and in accordance with the terms stated in our Privacy Policy. If you consent to us collecting and processing your personal data, please complete tick below: -

 

By using this web service I the user of this serviceconsent to you processing my personal data as detailed in your Privacy